Guidelines, Rules & Regulations

General Rules

  • Electronic resources listed on the BSSS IAS Library website are restricted by license agreement. Access to electronic resources, including databases, datasets, e-Journals and eBooks are subject to the Copyright Act and terms and conditions that are mentioned in the license agreements signed with BSSS IAS for non-profit, academic use. They should be used only for the purpose of learning, research and teaching.
  • Please ensure that the resource is used for educational and research purposes and not for commercial purposes. The commercial use, systematic downloading, copying or distributing of information is prohibited.
  • Library users will respect prevailing copyright rules for any library material issued to or downloaded by them. Photocopying of any document cover to cover is prohibited. Users must not install, download, copy, or distribute copyrighted materials without the written permission of the Librarian.
  • Library resources such as books, journals, and electronic materials, etc. are costly and are often rare. They are for the benefit of not only the present but also for the future members of the LI&S. Therefore, Readers should not deface, mark, cut, mutilate or damage Library resources in any way. If anyone is found doing so, he/she will be charged the full replacement cost of the resource. Books borrowed should be protected from Rain, Dust, Insects, etc.
  • Before leaving the issue counter, member should satisfy themselves as to whether the Library material lent to them is in sound condition. If not, they should immediately bring the matter to the knowledge of the Librarian; otherwise, they are liable to be held responsible for replacing the material or paying such compensation as fixed by the Librarian.
  • Books removed from the shelves by students, if not required for reference, should be kept on the table nearest to them. Please do not try to shelve them yourself.
  • Beverages and Eatables are not allowed inside the Library.
  • All users are requested to keep their mobiles in switched off or silent mode in the Library. Use of mobile phones is strictly prohibited in the library premises.
  • The Library is a place of self-study and research, members should maintain an atmosphere of dignity, peace and silence within the Library premises.
  • Library membership card is non-transferable. Users are advised not to borrow Books for others in their names.
  • No visitor or guest is permitted to use the Library without the prior permission of the authority.
  • All the Library users are suggested to enter the Library premises in a decent dress.
  • The Librarian has the power to cancel the membership and refuse admission to anyone who violates the rules and regulations of the Library or indulges in any other type of misconduct.

Suggestions regarding purchase of books/other materials, subscriptions, improving of Library services, complaints etc., may be sent at

Lending Rules

Every L & IS user (student, staff, faculty, any other user) shall visit the Library to borrow the library material. Users (Faculty/Staff/Students/any other Library member) shall not be allowed to borrow books on behalf of other members.

The various categories of members and their privileges are as follows:


Member Category

Entitlement (No. of Books)

Loan Duration




30 Days




10 Days


Research Associates/Assistant


10 Days




10 Days


Staff Members


10 Days

(Books to the Project staff engaged on contract basis shall be issued only on the recommendations of the concerned Project Leader/ PI, who shall be ensure timely return of the books. No staff engaged in the project shall be relieved without No Dues Certificate form the Library)

  • Reference titles and Journals will not be issued to any user. Books may be renewed up to 2 times provided there is no reservation against such titles.
  • Borrower is fully responsible for the books/any other material borrowed in his/her account. Hence, members are advised not sub-lend the materials borrowed from the Library.
  • In exceptional cases, a document may be recalled before the due date if required urgently in the Library. Failure to respond promptly to such requests may lead to suspension of LC privileges.
  • If the borrower fails to return the book(s) within a reasonable time of its due date as indicated in the recall notice/due date slip (pasted on the last page of the book), the borrower is liable to pay the cost of the book and other applicable charges.
  • For issue of new arrivals, priority will be given to member who recommended that book.

Members proceeding on long leave or leaving the station for any other purpose exceeding a month should return the documents that are borrowed by him/her before leaving the Institute.

Issue of Periodicals/Journals/Electronic and other AV Material

Issues of the periodicals/journals are not issued to the members.

Photocopy Facilities

Members may get photocopies of select chapters/portion of non-issuable resources on payment of prescribed charges.

Overdue charges of overdue Books :

Fine on overdue books will be charged at the rate of Rs.1/- per day for the first 15 days and Rs.2/- per day book for the next 15 days across members categories (student/staff); If the book/any other material is reported (in writing) as lost/misplaced by the students/faculty/officer/staff or any other member, the overdue charges are not levied in such case from the date of report until the same is replaced. However, such transactions must be settled within two months from the date of reporting of the loss.

Books Lost by Members

If a book or any of the above material is lost or mutilated beyond usable condition, the following rules will apply:

  • The book or any of the above material has to be replaced with the latest edition of that material.
  • Pay the cost of the latest edition of the book plus 25% of the cost of book administrative charge.
  • Same is replaced (it must be resolved within two months). However, if the member fails to resolve the issues within the prescribed time, applicable rules relating to the overdue charges will apply.
  • If a book/any other material belonging to a set is lost, the borrower will replace the entire set at their own cost along with an additional administrative charge.

No Dues Certificate

All those students and employees who leave the Institute must obtain a No Dues Certificate from the Librarian.